For general contractors and project teams, our primary service is construction closeout.For owners and facility teams, we also provide project handover and building record services that organize project information for use after construction.

Yes. Closeout documentation often comes from many subcontractors, vendors, manufacturers, and consultants. We can consolidate documentation from multiple sources and organize it into a consistent project structure.

Yes. That's one of the problems we're built to solve.You don't need to spend hours organizing your files before sending them to us. We can work from the project documentation you already have and organize it as part of the closeout process.

Depending on the project requirements, we can organize:O&M manualsWarrantiesApproved submittalsRecord drawings and as-built documentationEquipment documentationTesting recordsCommissioning documentationInspection recordsCertificatesStartup documentationProduct dataTraining documentationOther contract-required closeout documents

We organize the package according to the project's requirements and an agreed document structure.A typical structure may include:00 — Master Index / Closeout Log01 — General Project Documentation02 — O&M Manuals03 — Warranties04 — Product Data / Cut Sheets05 — Approved Submittals06 — Record Drawings07 — Testing & Inspection08 — Commissioning / Startup09 — Certificates10 — Training / Owner DocumentationThe actual structure can be modified to match the project's specifications, owner standards, or existing document-control requirements.

Yes.Where supported by the final file structure, we can create an index that links to the corresponding documents within the delivered package. This makes the final package substantially easier to navigate than a folder containing hundreds of unrelated PDFs.

Yes.Where appropriate, we standardize file names and folder organization so that documents are easier to locate and use. We preserve the underlying source information while creating a consistent final structure.

We deliver a structured digital closeout package organized around the project's requirements, typically including a master index, document folders, standardized file naming, and the applicable closeout documentation. The final package is delivered electronically in commonly used formats such as PDF, Excel, and native manufacturer/project files where appropriate.

We can.Our standard service is primarily focused on organizing and processing documentation provided to us. If you need help obtaining missing documentation from subcontractors, vendors, or manufacturers, we offer Document Recovery & Collection as an additional service.

Yes.A typical master index identifies the required documentation, its status, associated trade/system, and location within the final package.Where appropriate, it can also identify:Required itemResponsible trade/vendorStatusDocument receivedDocument locationReview statusApparent missing informationNotesThis becomes one of the most useful deliverables for the project team.

Yes.Where sufficient identifying information is available, we can help locate missing manufacturer documentation, including O&M manuals, product data, cut sheets, and related materials.The availability of replacement documentation depends on the manufacturer, product, project information, and age of the equipment.

We can, where appropriate.Depending on the project requirements, the final delivery may consist of:One consolidated PDForA structured folder containing individual documentsorBoth.We recommend the format that best matches the owner's or project's requirements.

Yes, as an optional document-recovery service.For example, if the project record identifies: Carrier — Model 1234 — Serial XXXXX, but the O&M manual isn't present, we can attempt to locate the appropriate manufacturer documentation.We know finding the document is often more annoying than organizing it.

Yes, where included in the project scope.We can provide a structured missing-document list and, as an add-on service, assist with collection from the responsible subcontractors, vendors, or manufacturers.

Closeoutdone uses industry standard formatting, adapted to your specific project needs with any templates you desire. We incorporate your company logo, company specific formatting or templates to improve your marketing and maintain normal expectations.